Americans with Disabilities Act

Americans With Disabilities Act (ADA)



In accordance with Section 504 of the Rehabilitation Act of 1973 and Title II of the Americans with Disabilities Act of 1990, the College is committed to helping qualified students with disabilities achieve their individual educational goals. Upon receipt of documentation and a request for accommodation, the College provides to qualified students reasonable accommodations. Students with disabilities who are entitled to and are requesting reasonable accommodations must contact Disability Services at (207) 453-5150 or  in accordance with College Policy and Procedure. 




This document sets forth the policy of Kennebec Valley Community College for qualified students with legally recognized disabilities who are entitled to and who are requesting reasonable accommodations. The purpose of this document is to guide College students, faculty and staff in providing and receiving disability related services. No portion of this document is intended to expand or diminish any right or obligation imposed by law.


Statement of College Policy

Pursuant to Section 504 of the Rehabilitation Act of 1973 and Title II of the Americans with Disabilities Act of 1990, the College is committed to helping qualified students with disabilities achieve their individual educational goals. Upon request and documentation, the College provides to qualified students reasonable accommodations to remediate the competitive disadvantage that a disability can create in our collegiate setting. The goal of the College is to balance on a case-by-case basis the specific needs of its students with the programmatic integrity, administrative resources, and financial imitations of the College.


Example of Disabilities 

Applicable law protects many, but not all, impairments that may be regarded as disabling. Disabilities protected by law include certain physical, psychological, mental, neurological, and learning disabilities. The law also protects certain cosmetic disfigurements and serious contagious and non-contagious diseases including, but not limited to, AIDS, AIDS-related complex, epilepsy, and tuberculosis.


Examples of Accommodations 

Reasonable accommodations will be made on a case-by-case basis and implemented to meet the specific needs of each student and each course, program, or activity. Such accommodations may include, for example: additional copies of handouts and supplementary materials, note-takers and interpreters, enlarged print of reading materials, exams and quizzes, printed outlines of class lectures, extended time for written assignments and quizzes and exams, a reduced distraction testing environment for testing, preferential seating in a classroom or lab, alternate delivery of course content such as video conferencing, recordings, or other accommodations deemed reasonable by the College.




Step One:  Notice, Meeting and Documentation


In addition to other requirements imposed by law, a student must: 

  1. be admitted to or enrolled at the College;
  2. disclose, as soon as possible to Disability Services the student’s reported disability and request for accommodations. While a student is free to disclose his or her disability and request to an instructor or staff member, instructors and staff are encouraged to refer such disclosures. A student must not rely on disclosures to persons other than Disability Services Staff. The student must provide timely notice; notice that does not permit the College a meaningful opportunity to review and implement an accommodation is not timely;
  3. make an appointment and meet with the College Counselor to discuss his/her reported disability and requested accommodations; and
  4. at the initial meeting, provide current and valid documentation of the reported disability. This documentation must specify the nature of the disability, how the disability may affect the student in a college environment, and recommendations for accommodations. 


Examples of current and valid documentation include, but are not limited to:

  • written assessment completed within the last three to five years by a licensed or certified professional qualified to evaluate a learning disability; or
  • a current written evaluation based on assessment reports from a licensed or certified professional qualified to evaluate a physical or psychiatric disability.


A prospective or current student who believes that he or she may have a disability that is currently undiagnosed, undocumented, or insufficiently documented should meet with Disability Services for referral assistance.


Step Two: College Review of the Request for Accommodation

Disability Services will review the disability documentation, the student’s prior disability-related services, and other pertinent information, and may also consult confidentially with the person(s) assessing the student’s disability and those College officials deemed necessary to make an appropriate decision.


Approval of the Student’s Request

If the student is deemed eligible for accommodation, Disability Services will discuss with the student accommodations appropriate and reasonable under the circumstances.

Upon final agreement concerning the requested accommodation(s), the student must sign the form allowing Disability Services to share confidentially with necessary College personnel information regarding the student’s needs.  An must be completed with accommodation(s) noted. The student must meet with the instructor(s) listed on the form to discuss the accommodations requested. The student must also discuss implementation of the requested accommodation(s) with the instructor. When requested by the student, the student’s academic advisor and/or Disability Services may assist in this effort. The student must arrange to renew and/or update the terms of the Form at the beginning of each semester.

Implementation of accommodations are coordinated by members of Disability Services, including the College Counselor and the Director of Learning Commons; testing arrangements, assistive technology, audio books, note taking, etc. If both the College Counselor and the Director of Learning Commons are away from campus for an extended period of time, the Dean of Students will fill this role.


Disapproval of the Student’s Request

If the student is deemed ineligible for accommodation(s), or if a requested accommodation is denied, the student will be notified in writing by Disability Services. The student may then grieve the decision pursuant to the Grievance Procedure in Section III.


Role of Instructors and Staff

Instructors and staff are situated to play an important role in this process. They are encouraged to refer to Disability Services, students who disclose a disability or who request an accommodation. Instructors and staff may be asked to participate in identifying and assessing possible accommodations when appropriate. Instructors shall keep confidential all such information regarding the student, and shall implement the accommodation(s) deemed reasonable by the College President/Academic Dean.


Step Three: Greivance Procedure

The following grievance procedure must be used by a student for complaints regarding claims of disability and requests for accommodation.


Contents of the Grievance

The grievance must be in writing and contain the name, address, and telephone number of the student, the location, date, and description of the complaint. Alternative means of grieving such as personal interview or tape recording are available upon request, if required by the nature of a disability.


Filing the Grievance

The student or a representative must submit the grievance to the ADA Compliance Officer as soon as possible and no later than twenty (20) calendar days after the alleged violation. The current ADA Compliance Officer,

The Dean of Student Affairs, may be contacted at Kennebec Valley Community College, at (207) 453-5019. This office is located in the Enrollment Center.


Officer’s Decision

As soon as practical after receipt of the grievance, the ADA Compliance Officer will meet with the student to discuss the complaint. As soon as practical after the meeting, the Officer will respond in a format accessible to the student (such as large print, Braille, or audio tape). The response will explain the position of the College, and/or offer options for resolution.


Student Appeal to College President

 Within fifteen (15) calendar days after receiving the ADA Compliance Officer’s decision, the student may appeal to the College President or designee


Decision of the College President

As soon as practical after the receipt of the appeal, the College President or designee will meet with the student to discuss the appeal. As soon as practical after the meeting, the College president or designee will issue in a format accessible to the student a final decision regarding the grievance.


Record Retention

The College will retain all grievances, appeals, and responses in the above procedure for at least three (3) years.




This Policy and Procedure shall be distributed to all employees and added to the Student and Faculty/Campus Handbooks. The Grievance Procedure shall be posted in conspicuous locations throughout the campus and posted on the College’s Web Site.



Following is the contact information for appropriate personnel:


  • Disability Services may be contaced at the follolwing email address:
  • College Counselor
                  Melissa Clement, LCSW
                  130 Lunder
                  (207) 453-5150  
  • Director of the Learning Commons
                 Christy Johnson
                 129 Lunder
                 (207) 453-5084
  • ADA Compliance Officer/ Title IX Coordinator
                Karen Normandin
                VP/Dean of Student Affairs
                130 Frye, Enrollment Center
                (207) 453-5019







Melissa Clement, LCSW
Counseling & Disability Services
Lunder, Room 130
(207) 453-5150
Karen Normandin
ADA Compliance Officer
Title IX Coordinator
Enrollment Service Center
(207) 453-5019

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